St Albans Sub-Aqua Club
Membership Portal
INTRODUCTION
This is a summary of the full privacy policy that is published on the website https://sasac.co.uk/privacy-policy/. The full policy sets out how we may use personal information we collect before, during and after your membership with us.
This policy applies to you if you (i) have registered to become or (ii) are a member of our club, (iii) are the parent or guardian of a junior member, or (v) have registered a child as a pool guest or (vi) have subscribed to our announcements newsletter (CyberCrud) or (vii) have applied to to the SASAC lottery. It explains how we comply with the law on data protection, and what your rights are. For the purposes of data protection, we will be the controller of any of your personal information.
If you have any queries about the Privacy Policy itself, please contact the Secretary at companysecretary@sasac.co.uk
The table below describes the main purposes for which we process this personal information.
| Personal Information | Use |
| adult member's and parents of junior member's personal contact details such as name, title, email addresses, postal address and telephone numbers; | to enable us to contact you directly. This is necessary to enable us to properly manage and administer your membership contract with us. |
| email address (only) | for CyberCrud (the club’s newsletter), unless unsubscribed |
| date of birth; | to ascertain voting entitlements, concessionary rates and eligibility for certain courses |
| membership start and end date; | for membership administration |
| names and ages of members’ children or
names and ages of junior members | to enable us to properly manage the Junior Pool Guests registered by the children's parents or manage the membership of Junior members |
| records of your diving, snorkelling, swimming, or associated qualifications. | to ascertain eligibility or suitability for certain courses or activities, and as a service to members who may have lost their own qualification records. |
| information obtained through electronic means such as key fob records; | to administer and control the club’s electronic access control system |
| images in video and/or photographic form and voice recordings; | For identification or for access control or for membership administration. It may be used for publicity and general entertainment purposes with explicit consent if practicable |
| details of emergency contacts | for emergency use only |
| any disciplinary and grievance information; | for disciplinary or grievance purposes only |
You have the right to withdraw your consent at any time but if you do not provide us with the requested personal information, or if you withdraw your consent to use your information, we may not be able to admit you as a member or we may have to terminate your membership.
All emails sent by the system contain a tracking pixel. This is used to track whether each email has been opened by the recipient, and when. This information can be viewed by those users of the system with permission to view email delivery reports. We do not display any information regarding the location of the recipient. Note that the tracking pixel is only activated if the recipient chooses to download images into their email client.
We, St Albans Sub-Aqua Club, make use of the myClubhouse software supplied by Simmetrics Ltd to process personal data we include on our myClubhouse website in accordance with our privacy policy set out above. Simmetrics Ltd processes your personal data on our behalf and they can only do so in accordance with our written instructions. You can find the details of our data processor’s privacy policy here: http://www.myclubhouse.co.uk/Home/PrivacyPolicy.